17 March 2022 at 19.00 Committee Room at the Shoreham Centre Agenda: 1. February meeting minutes 2. Funding status 3. Meeting with Adur planners 4. Rampion 2 consultation draft survey 5. Green sites 6. AOB 1. February meeting minutes KH opened the meeting and proposed that the February meeting minutes be approved. There were no objections and the meeting minutes were signed. 2. Funding Status The required committee member ID documentation has now been provided to Santander bank so the Forum’s new bank account can now be opened. This enables the Forum to apply for further funding. MG stated that an application cannot be made until the new financial year, when Locality will have details of central government funding availability. Also it is important that the Forum meeting with Adur planners takes place before any funding application is made. 3. Meeting with Adur planners Moira Hayes has emailed DC with a range of possible dates for the meeting. This information was circulated to all committee members and most convenient date to all was agreed as April 5th. The meeting will take place in the Shoreham Centre QEII room, commencing at 3pm. As open green spaces will be discussed it is important that Pippa Reece can attend the meeting. Items for discussion will include: Status of Adur planners’ comments about the current draft Neighbourhood Plan as identified by Moira Hayes in her email to DC, March 8. Identify those comments that need to be addressed before the draft NP can be submitted by Adur planning for the SEA/SA assessment. Budgetary estimate for completion of the NP and options for funding in addition to any Locality grant for 2022-23. Green sites identified in the draft NP, in particular the location of the proposed MUGA. NP policies Adur planning considers could or should be removed which the Forum wishes to retain. Potential impact of the emerging Local Plan on the Neighbourhood Plan, for example environmental policies. 4. Rampion 2 consultation draft survey MW has not been available to work on a draft consultation survey and so discussions about a possible Forum member consultation will be deferred to a future committee meeting. Action MW to produce a draft survey for discussion 5. Local green spaces No suggestions of additional 'green sites' were put forward to submit to the District Council or add to sites already included in the Neighbourhood Plan (see notes below). MW said that any such spaces were likely to be privately owned and therefore not suitable to be included. Notes Re. proposed dedicated cycle lane parallel to A259 (policy TM1 / 2): "Whilst we have no objection to the use of land within Adur Recreation Ground to provide a new cycle lane, we do have concerns regarding the practicalities to deliver and maintain this." ADC & WCC Re. solar carports at Beach Green car-park and / or Adur Rec car-park (policy GB4): Comments from Council Parking Team: "it looks great about having electric charging points and solar carports. However how would that be funded? Who would be responsible for delivering it? Who would be responsible for the maintenance?" Council Parking Team Re. MUGA & Allotments (previously policy NR3) The council's Parks Team previously expressed some concern about the cost of provision for the MUGA and have indicated that: "future decisions on additional recreational provision will not be taken until the review of the current Open Space, Sport & Recreation Strategy has been completed. This will also review current and future demand for allotments." Council Parks Team SBNF has checked the The Adur and Worthing Open Space Study (2019) and it does conclude there is a deficit of allotments and play space (youth – esp. teenagers) in Marine Ward. In our latest draft Plan the term ‘MUGA’ is now replaced with ‘sports area’, It has been removed from the Beach Green Concept Masterplan, and is independent of Beach Green policies. Revised policy wording: The Plan would support the provision of one or more sports areas - such as a climbing boulder, bicycle track, or multi-use games area (MUGA) - with consideration for inter-generational mix and noise mitigation Noise mitigation guidance and Evidence from A&W’s Open Space, Sport and Recreation Study have been added to the justification. Draft SBNP Policy CF2 The cost of installing the MUGA / Padel court etc. could be partially offset / recouped if energy generation was installed at the same time, i.e. ground source heat pump. More info here Damage could be minimised by a booking system with access issued by a key code at the time of booking. This system is widely used health clubs, i.e. the Padel court in Hove. Possible Locations and Issues: Adur Rec - managed by AOAC?(possible issues due to strategic green gap and was also an unregulated landfill site and therefore digging into the ground can be problematic) North Beach Green next to playground – managed by café? (noise concerns and flood zone 3) Part of Beach Green car park? (flood zone 3) Falcon Close? (noise concerns and flood zone 3) School site in the case of a future school relocation? (relocation unlikely) On school roof? (noise concerns) Playground of possible future new school with access after school and weekends?(relocation unlikely) Action This subject will be discussed further at the meeting with Adur Planners next month. Meeting closed at 20.05 The next committee meeting will be held on Thursday April 21st at 19.00 at the Shoreham Centre. See events calendar Attendees: Kevin Hall (KH) Vice Chair Mike Whelan (MW) Secretary James Breckell (JB) Architect Mike Gibson (MG) Planning Consultant Apologies for absence received from: Dave Collins (DC) Chair Jonathan Marshall (JM) Treasurer David Johnson (DJ) #minutes #management #ADC #funding #green

18 February 2022 at 19.00 Committee Room, Shoreham Centre 1. January meeting minutes 2. Funding 3. Meeting with Adur planners 4. Restarting working groups 5. Open green spaces 6. Rampion 2 Consultation 7. AOB 1. January meeting minutes DC proposed the January meeting minutes be approved. There were no objections and the minutes were signed. 2. Funding JM reported that the forum can apply in April for £1,000 plus the £60 previously returned to Locality. This is subject to the new bank account being open by then. More funding may become available to apply for as grants are being reviewed. Santander have accepted that the amended forum constitution meets their account terms and conditions. The forum committee officers (DC, MW, JM and KH) now need to meet the business bank manager and provide the necessary ID. Santander have provided a range of dates and the committee agreed that Wednesday March 9 was optimal. 3. Meeting with Adur planners Adur planners are mostly still working from home so a date for an in-person meeting is difficult to arrange. MG has advised DC that the meeting should be held as soon as possible. We need to find out when Adur planners will apply for screening for a possible Strategic Environmental Assessment (SEA), and whether the current version of the draft Neighbourhood Plan needs further revision to support this application. Action DC to contact Moira Hayes 4. Restarting working groups Discussion of this item was deferred until the meeting with Adur planners has taken place. 5. Open green spaces DC presented a copy of a document from Adur Council which will invite residents to identify open spaces that might be designated and protected as open green spaces in the NP. DC invited committee members to suggest any such areas at the next meeting. Note: The draft plan already proposes five Local Green Spaces: LGS 1 - Adur Recreation Ground The green field is owned by ADC, having been donated to ‘the people of Shoreham’. LGS 2 - Beach Green The whole site (north and south of Beach Green Rd) is owned by ADC. LGS designation is consistent with Policy NR 3 Beach Green Regeneration. LGS 3 - Falcon Close Owned by WSCC and designated as a traffic island. LGS designation provides long term protection as a green space, which could possibly benefit from enhancement set out in Table GB2. LGS 4 - Silver Sands Owned by the Port Authority. LGS designation because of its wildlife and recreational value. LGS 5 - Soldiers Point Owned by the Port Authority. Action DC to circulate this Adur Council document to committee members Action DC to write to Cllr Emma Evans about Shoreham Beach green spaces 6. Rampion 2 Consultation The proposed Rampion 2 development affects all Beach residents. The public consultation is still open. MW proposed that the Forum collect views from local residents to inform the Rampion 2 consultation. The results could be submitted to the Rampion 2 developers. Such a survey is also an opportunity to create more engagement with the local community and may encourage residents to participate in the public consultation if they haven’t already done so. The committee agreed this would be worthwhile - although Rampion 2 is outside the NP designated area boundary. Action MW to present a draft survey at the next committee meeting 7. AOB JM asked about plans for increased community engagement. MW said he had submitted budgetary estimates for Have Your Say Days, which will be the main opportunity for significant new community engagement. Meeting closed at 20.00 The next committee meeting will be held on Thursday March 17 at 19.00 See events calendar Attendees: Dave Collins (DC) Chairman Mike Whelan (MW) Secretary Kevin Hall (KH) Vice Chairman Jonathan Marshall (JM) Treasurer James Breckell (JB) Architect Apologies received from: Mike Gibson (MG) Planning Consultant David Johnson (DJ) #minutes #management #ADC #funding

20 January 2022 at 19.00 Online Agenda Introduction Neighbourhood Plan Funding & Spending Options 2014 - 2022 (and beyond) Motion to Amend the Forum Constitution Any Other Business 1. Introduction DC opened the meeting. Joyce Wilson asked why the opposition to “two for one” developments was not part of the draft Neighbourhood Plan. The Regeneration group representatives briefly explained how we are constrained, summarised as follows: Previously, the draft plan included wording to address the 2-for-1 issue, e.g.: ‘Should respect density of existing development…’ Draft Neighbourhood Plan 2017 However, ADC have pointed out that this would contradict Adur Local Plan Policy 22 Density, which sets a general minimum of 35 dwellings per hectare, and sets out an approach to exceptional cases. Both Plans need to be consistent with current national planning advice contained in the NPPF. ‘Cumulative densification’ should not be an assumption that increased density is necessarily a bad thing.’ A&W Planning Officers Therefore, the draft policy wording was amended and now reads: Policy NR 1 - High Quality Design The Neighbourhood Plan will promote and support development proposals which deliver sustainable, high-quality design which is sympathetic to the characteristics of Shoreham Beach and is responsive to community aspirations. Thus, proposals for development within the Neighbourhood Plan Area will be expected to: Contribute positively to the neighbourhood’s eclectic and idiosyncratic character and identity; creating or enhancing local distinctiveness, landscaping and urban design - with appropriate variation in style and character. Respect the rhythm and pattern of buildings and street frontages, while ensuring that any new, higher density developments incorporate appropriate measures to allow for a smooth transition from existing lower density development, to ensure that they assimilate well into the street scene. Protect/enhance cherished views into, out of and within the Beach which the Character Study and further resident feedback demonstrates are a valued feature of the neighbourhood. Joyce decided to leave the meeting and not participate in the vote. 2. Neighbourhood Plan Funding & Spending Options 2014 - 2022 (and beyond) MW presented the status of the draft Neighbourhood Plan in a series of slides, focusing particularly on the financial history of the Forum and its present financial position. He stressed the need for new funding to host events to engage with the community through the final stages of the completion of the Neighbourhood Plan. The presentation concluded with the text of the proposed amendment to the Forum Constitution, which is required to comply with the terms of the Forum’s new bank account. Summary of the presentation: • Spent +/- £16k on Expert Planning and Plan Writing Support • Spent +/- £8k on Community Engagement & Evidence Gathering (mostly 2014-2016) • Since 2017, we significantly reduced spending • Our stakeholders say we need to spend more to ensure the Plan is supported at referendum • Local skills and volunteer time is scarce - we need professional support • There may also be ongoing costs after referendum (optional) • Therefore, we need more funding. For more info, please the FUNDING section at shorehambeachforum.com/funding Note: This consultation plan is subject to timely and sufficient funding. 3. Motion to Amend the Forum Constitution DC proposed the following motion To amend the Constitution as follows, in order to clear the way to opening an online Treasurers account with Santander, the wording of Finance 10.1 should simply be amended to read “Any one signatory to sign” Also, 10.2 “The committee must authorise the Treasurer to make any online banking payments” should be deleted. Those still present at the meeting voted unanimously to support this motion. DC presented two further proxy votes in favour, making a total of eleven votes in favour and none against. The motion was therefore adopted and the SBNF Constitution will be amended accordingly. Action JM to notify Santander Bank that the change has been made and arrange for the account to be opened. Note, JM notified the Bank on January 22 4. Any Other Business Grace and Spencer Hilton raised the issue of cars speeding at night on Shoreham Beach, particularly along Old Fort Road and Harbour Way. They also mentioned the continuing anti-social behaviour at Shoreham Fort Car Park at night, and the resulting vandalism to fences intended to stop access. They asked whether the Forum could support the addition of traffic calming measures, add gates to the car park, etc. DC replied that he and Joss Loader, as councillors for Marine Ward, were in frequent discussion with the County Council about this issue. DC suggested Grace and Spencer Hilton join the Forum’s Transport Working Group to get their voices heard. Note: See Draft Policy CF3 Restore Shoreham Fort & Nissen Hut Meeting closed at 19.45 The next scheduled Management Committee meeting will take place on February 17 at 19.00. The meeting venue is dependent on the availability of a meeting room at The Shoreham Centre. See events calendar Attendees: Dave Collins (DC), Chair Kevin Hall (KH), Vice Chair Mike Whelan (MW), Secretary James Breckell (JB), Committee member David Johnson (DJ), Committee member Five forum members Apologies for absence: Jonathan Marshall (JM) Treasurer Mike Gibson (MG), Planning Consultant #minutes #management #ADC #funding

Existing Neighbourhood Forum members are invited to attend a Special General Meeting online. We need to make a small change to the constitution to align with the rules of our new bank account. Thurs 20 January, 7pm, online via video conference Members Only (10 - 25 participants) SUMMARY: We need at least 10 members of the Forum to attend an online meeting to approve a minor change to the Constitution. This is also an opportunity to present our community engagement plans for feedback, suggestions and volunteers. We will send an invite by email and members can RSVP here: https://www.shorehambeachforum.com/rsvp DETAILS: The Forum needs more funding for community engagement to finalise the Neighbourhood Plan. The vast majority of funding is via grant applications - deposited to a qualifying bank account. However, the banking conditions have changed and now the Forum’s bank will only provide accounts on the basis that any one signatory can approve a transaction. This requires a small change to the wording in the Constitution. Currently, the Constitution requires two signatories to sign a cheque (paragraph 10.1) and that the Treasurer must be authorised by the committee to operate the account online (paragraph 10.2). The Treasurer has proposed the following motion: CHANGE 10.1 ... Three cheque signatories will be nominated by the Committee (one to be the Treasurer). Any two of these must sign every cheque. TO “... Three cheque signatories will be nominated by the Committee (one to be the Treasurer). Any one signatory to sign” DELETE 10.2 “The committee must authorise the Treasurer to make any online banking payments” This change is purely technical to satisfy the bank's terms and conditions and makes no practical difference to the way the Forum will operate its finances. It is essential that the account be set up as soon as possible as this will enable the Forum to apply for additional funding, necessary to fund the website, surveys, promotion and engagement. View the Constitution: https://www.shorehambeachforum.com/constitution For more information about funding options and expenditure, please visit: https://www.shorehambeachforum.com/funding

We publish updates about the progress of the Neighbourhood Plan in every edition of Beach News. Here's a copy of the latest update from our new Committee members: The Forum has been re-designated and the committee has been re-elected to complete our Neighbourhood Plan. We welcome two new steering group members with extensive sustainability, conservation, and architectural experience. It’s not an easy process for local residents to write planning policy for the next 15 years and there’ve been several setbacks including a lack of funding, lack of volunteers, lack of digital skills and a large delay due to the pandemic. However, we’ve worked closely with the ADC planning officers and believe it’s shaping up to be a great document. To help understand what the Plan is - and why we think it’s still necessary, we’d like to answer some common questions: What is a Neighbourhood Plan? It’s a legal document that developers and planners must adhere to. It’s different to the Local District Plan because it’s written by the community, for the community and specifically tailored to our unique neighbourhood - Marine Ward - which includes Adur Rec. It began as a protest by one resident who was concerned about the negative impact of the ‘two-for-one’ trend and the difficulties in dealing with the planning process. The Plan cannot stop development, but it aims to improve the planning process to make it easier for architects, developers, and builders to know what’s appropriate. It also helps neighbours to visualise the impact of proposed new buildings before they are approved, and to protect the unique character of the neighbourhood. Residents have identified the best qualities of our neighbourhood, incl. the eclectic architecture, cherished views, the nature reserve, the river, and other local green spaces that need protecting. Policies are written to encourage responsible recreational activities and facilitate a healthy lifestyle and cohesive community. We’ve also identified opportunities for traffic calming, better parking, and reducing litter. Can the Plan stop development? No, but the Neighbourhood Plan is an opportunity to influence development, prepare for changes and ensure the Beach can cope. How do I find out more? We have an extensive website and social media presence. We welcome your interest and hope you will spread the word and comment online. Also look out for surveys, workshops and/or Have Your Say Days. How far have we got? Most policies are written, and our job now is to raise funding to re-engage the local community, gather final evidence and write a summary. Once the residents and Local Authority have approved the content, local people will get the chance to vote. What happened to the photos I submitted? Your photos are being used on the covers and throughout the document. How can I help? Please visit www.shorehambeachforum.com/get-involved It’s hard to make Shoreham Beach an even better place to live, but let’s try! You can read the full magazine here > #Press

9 December 2021 at 1900 Committee Room at the Shoreham Centre Agenda: 1. Opening new SBNF Bank Account with Santander 2. Application for SEA Appraisal of the Neighbourhood Plan 3. Any Other Business 1. Opening of new SBNF Bank Account with Santander Santander have informed the committee that they only provide accounts on the basis that any one signatory can approve a transaction. Currently the Constitution requires two signatories to sign a cheque (paragraph 10.1) and that the Treasurer must be authorised by the committee to operate the account online (paragraph 10.2). JM has proposed the following motion, which was presented by the Chair in JM’s absence: To amend the Constitution as follows, in order to clear the way to opening an online Treasurers account with Santander, the wording of Finance 10.1 should simply be amended to read “Any one signatory to sign” Also, 10.2 “The committee must authorise the Treasurer to make any online banking payments” should be deleted. This change is purely technical to satisfy Santander’s terms and conditions and makes no practical difference to the way the Forum will operate its finances. It is essential that the account be set up as soon as possible as this will enable the Forum to apply for additional funding, necessary to publicise and hold Have Your Say Days. The Committee voted unanimously in favour and so the motion was carried. In accordance with the Constitution the proposed amendment must be put to the Forum for approval at a Special General Meeting. This will be held as an online meeting at 7pm on Thursday 20th January, to maximise attendance. RSVP: https://www.shorehambeachforum.com/rsvp 2. Application for SEA Appraisal of the Neighbourhood Plan A critical part of getting the Neighbourhood Plan completed is for Adur Planning to carry out a Strategic Environment Assessment (SEA) of the emerging plan. This can be a lengthy process so it is important the committee applies to Adur Planning for this appraisal to be undertaken. This will not prevent further revisions to the draft plan being made during and after the assessment. The committee unanimously agreed that the Chair should initiate this process. 3. Any Other Business KH raised the point that according to the constitution three committee meetings each year need to be open for forum members to attend. No meetings since the 2021 AGM have been open. This was discussed and it was felt that such open meetings would ideally be held when matters of the widest Forum interest were to be discussed. DJ suggested it would be helpful if an annual calendar of monthly meetings was created. It was suggested that the second Thursday in the month could be the default date. Those present agreed, JM and MG will be consulted before this is adopted. MW suggested the committee should survey forum opinion more frequently. To get the widest circulation for digital surveys, DJ suggested using the Forum’s announcements published in Beach News. Links to questionnaires could be published there. This was agreed. Meeting closed at 1955. The next committee meeting will be held on Thursday January 13th. See events calendar Attendees: Dave Collins (DC) Chairman Mike Whelan (MW) Secretary Kevin Hall (KH) Vice Chairman David Johnson (DJ) SBRA James Breckell (JB) Architect Apologies received from: Jonathan Marshall (JM) Treasurer Mike Gibson (MG) Planning Consultant #minutes #management #ADC #funding

18 November 2021 at 1830 51 Old Fort Road Agenda 1. Transfer of SBNF Bank Account from HSBC to Santander 2. Any Other Business 1. Transfer of SBNF Bank Account to Santander The Treasurer has recommended that the SBNF Bank Account be moved from HSBC to Santander Bank as monthly service charges are to be applied by HSBC. To open the new account Santander Bank requires a formal resolution by the Management Committee to authorise this action and to appoint three Committee members as signatories. Accordingly, the Chairman proposed two motions to the Committee. Motion 1 To change the SBNF bank account, presently held at HSBC, to Santander Business Banking (37 Chapel Road, Worthing, BN11 1EW). Motion 1 was carried unanimously by a show of hands. The opening of the Santander bank account is approved. Motion 2 To elect three Committee members to be signatories on the account: Jonathan Marshall (Treasurer) Dave Collins (Chairman) Mike Whelan (Secretary) Motion 2 was carried unanimously by a show of hands. The above named members will be the signatories for the account. 2. Any Other Business None Meeting closed at 1900. The next committee meeting will be held on December 9th. See events calendar Attendees: Dave Collins (DC) Chairman Mike Whelan (MW) Secretary Kevin Hall (KH) Vice Chairman David Johnson (DJ) James Breckell (JB) Architect Jonathan Marshall (JM) Treasurer #minutes #management #funding

22 September 2021 at 18.00 QEII Room, The Shoreham Centre Agenda 1. Minutes of last AGM 2. Chairman’s Statement 3. Election of Committee and Officers 4. Any Other Business 5. Questions Attendees: Dave Collins, Chairman Kevin Hall, Vice Chairman Jonathan Marshall, Treasurer Mike Whelan, Secretary Twenty one other forum members, incl. 6 new members Apologies for absence: Councillor Kevin Boram Tony wallington 1. Minutes of last AGM Joss Loader pointed out from the floor that the minutes of the last AGM should be the first item on the agenda. This was accepted but a copy of those minutes was not immediately available. Given the unavoidable passage of time since the last AGM and no-one having objected to the AGM minutes when they were published online and emailed to all members (along with a full community Engagement report), the minutes were taken as having been read and agreed. Note: the previous minutes were read by 92 people via email and by 57 people online. J.Sargent commented about one graphic in the engagement report, rightly pointing out that “not all elderly people walk with a cane”. See figure 1 below. 2. Chairman’s Report The Annual General Meeting was opened with a statement of the status of the emerging Neighbourhood Plan by Dave Collins, the Chairman of the SBNF Management Committee. This outlined the status of the Forum and the emerging Neighbourhood Plan as it has evolved since the last AGM in 2018 and the reasons why little progress has been possible especially while the Forum was in the process of being redesignated by Adur & Worthing Council. A considerable amount of work remains to be done to incorporate Planning Department review comments about the draft Neighbourhood Plan while maintaining consistency with data and aspirations set out by the Working Groups. Have Your Say days and consultation with stakeholders will further refine the Plan resulting in a Regulation 14 Draft Plan for consultation. ACTION: The Forum appeals for volunteers to help complete this process by taking part in the reconvened Working Groups, covering Regeneration, Green spaces and Transport. Contact the group leaders at https://www.shorehambeachforum.com/contact Click here to read the chairman's report > Click here to see Progress so far > 3. Election of Committee and Officers The Management Committee currently consists of four members (the Community Engagement Officer, Tony Wallington, having retired) and the quorum required by the Constitution is five. Therefore nominations for candidates to stand for election to the Committee were called for. Two candidates were proposed: James Breckell proposed by Joss Loader, seconded by David Johnson David Johnson proposed by Susan Storrar, seconded by Julia Watts Both have been involved since the start and have a wealth of relevant local expertise in planning, architecture, and sustainability. The nominations were put to a vote in the room and both candidates were unanimously elected to the committee. There then followed a series of votes for the positions of the Committee Officers. The current Officers (Dave Collins, Kevin Hall, Jonathan Marshall and Mike Whelan) were elected unopposed. Some 40+ proxy votes were also received prior to the meeting. Neither of the two new committee members wished to stand for the position of Community Engagement Officer and this position remains vacant. It was agreed that the community engagement strategy and a description of the role of Community Engagement Officer should be re-distributed so that a suitable volunteer/s for the role can be found. In the meantime the essential function of liaison with stakeholder organisations to maximise community engagement will be carried out by other Committee members. ACTION: MW urged the members to view the Get Involved section of the website, as well as the Project Status section, which includes a list of actions and stakeholders that need to be involved in each stage of the process. 4. Any Other Business Joss Loader (SBRA Chair) appealed to the Forum committee to reach out to stakeholder organisations such as SBRA, FOSB, FOSF to maximise engagement with the Shoreham Beach community. The committee welcomed this suggestion and opportunity offered to contact beach residents through stakeholder organisations. All stakeholders that we are aware of are on our mailing list and receive regular emails. ACTION 1: The committee would appreciate it if the organisations that we contact would pass on any pertinent information in our emails to their members. ACTION 2: Please tell us if any local organisations are missing from the five directories on our website > Fig. 1 - Example of email activity by the Forum Several forum members spoke of not having sufficient information about what the Neighbourhood Plan contains, what it can do and what it cannot do. The committee took this on board and will make sure that the extensive information on the website (Plan, Maps, FAQs, etc.) is communicated through public events and social media whenever possible. This will be part of the community engagement process mentioned above. Fig. 2 - Screenshot of the Frequently Asked Questions section of the website ACTION 1: The committee would appreciate it if members use the website for information until we can raise funds and recruit volunteers to hold a Have Your Say Day. ACTION 2: We will publish some FAQs in the next Beach News. It was pointed out that the Committee is currently exclusively white, male and not youthful. However the committee can only be composed of residents who volunteer to serve on it and in that sense its composition cannot easily be diversified. The age range of people attending the AGM was similar to that of the committee, so in that sense it is representative. The committee has been more diverse in the past and can be so again. However the Committee readily accepts that there is an urgent need to encourage and enable younger and more diverse public participation. ACTION: Please contact us if would like to join the committee or engage young people. Fig. 3 - Excerpt from the community engagement report Several members called for the Forum to maximise its use of social media as that could increase community engagement, especially among younger residents. The Forum already does use a variety of social media channels including Facebook, Nextdoor, Linkedin, Youtube and Pinterest, but it is up to residents to follow, like and share this content - and crucially volunteer some time to help moderate and produce more content. More funding will be needed in order to boost the reach of social media posts. Social media is open to everyone so it is difficult to ascertain who is actually a resident. The Forum is also testing an online forum on our website for registered members. Fig 4 - Excerpt from the community engagement report showing social media activity on Facebook over the course of a year. ACTION: please follow, like and share our content and/or volunteer to help produce more, or raise funds to boost posts. The following questions were also sent in advance: 1) Looking forward to the next twenty odd years, how do you envisage ensuring that living on the Beach, is not just for the rich? 2) Given that many dwellings will be able to add a third storey, how will the Beach accommodate this level of development - both people and servicing pressures? #management #AGM

This report was presented at the SBNF AGM in Sept 2021. 1. Overview of action since March 2018 AGM (also see project status) 2. The key issue of the redevelopment of the toilet block and the future of Beach Green 3. Work needed to complete the Neighbourhood Plan Part 1 - Overview of Action - March 2018 to July 2021 Click here to see a full overview of the Project Plan, including key milestones, outcomes and stakeholders > 2018: work focussed on developing Draft Neighbourhood Plan Policies Reconvened working groups on regeneration & facilities, sustainability and transport Resumed meetings with ADC planning officers on evolving Draft Policies developed by working groups But the Forum had no money - therefore professional support was pro-bono i.e. work at no charge Locality announced increased grant levels – Forum applied for final grant for consultancy input, website and community engagement 2019: preparation of First Draft Neighbourhood Plan Brought draft policies together to produce first Draft Plan May - submitted first Draft Plan to ADC planners for comments no point going to consultation on policies that are not acceptable to ADC September - finally received ADC comments - started working through them Attempt to hold AGM failed because of objections to 19 days notice by email rather than the 21 days stated in the constitution (although the AGM date was published on the website a month before the event). Ran out of time – 5 year term expired – had to prepare application for re-designation 2020 – 2021 Neighbourhood Forum in Limbo February 2020 - Submitted application for re-designation Very few people were aware of the consultation due to the lockdown. April 2020 - Covid lockdown restrictions July 2020 Adur-Worthing JSC postponed decision because of concerns about alleged governance issues, but JSC did not read our application, did not look at the evidence and did not discuss the substantial progress of work on Draft Neighbourhood Plan. Autumn 2020 and early 2021 - discussions to resolve JSC concerns with: SBRA and County Councillor Kevin Boram ADC planners July 2021 JSC Committee agree re-designation - AGM required within 2 months - and here we are! Part 2 - the Redevelopment of the toilet block and the future of Beach Green 1. Starting point in 2015 – ‘no change’ was not an option for the Neighbourhood Plan The starting point in the Boxpark story was the Council’s long-established requirement for redevelopment of the toilet block site. Adur Council was committed to redevelopment before the NP work got underway in 2015. Planning law does not allow the NP to alter existing ADC policy commitments – therefore: - ‘no change’ was never an option - the redevelopment of the toilet block must be included in the development of the NP 2. The evolving draft Neighbourhood Plan and the future of Beach Green When dealing with development proposals for the toilet block, the Council took account of our surveys and resident comments compiled by SBNF - this evidence was the basis of draft planning brief in November 2016. The developers simply accessed this information on our website along with the Draft Beach Green Master Plan - which includes the re-development of the site as one of several suggested proposals for the improvement of Beach Green as a whole. In 2017, a resident briefly volunteered to be SBNF secretary and she disclosed one of her clients was Boxpark. She enquired if SBNF would support their planning application. We declined to do so and she resigned. Planning permission has since been given, which was granted without our support Planning law does not allow the Neighbourhood Plan to influence the operation of a café/restaurant - so the Forum has expressed no view on this issue. PART 3 Work needed to complete the Neighbourhood Plan Click here to see a full overview of the Project Plan, including key milestones, outcomes and stakeholders > Agree a Work Programme and Budget with ADC Planners as the basis of: an application for final funds from Locality supplementary funds from ADC any other funding sources Reconvene the Forum Working Groups on regeneration & facilities, sustainability and transport, to review the current draft which is on our website Go through the Draft Plan with Adur Planning Officers’ to check that we have responded satisfactorily to their detailed comments and clarify misunderstandings Organise small group meetings with stakeholders on key issues – including proposals for Beach Green, Plan implementation and monitoring Hold a public exhibition and/or workshops to consult on the Draft Plan Finalise Draft Plan as the legally required Regulation 14 Draft Consultation Revise in light of consultation to submit as Regulation 16 Draft Plan to Adur Council All this will require a lot of community engagement work and volunteers would be very welcome – we need a new Community Engagement Officer and the engagement working group to implement the engagement strategy (click for details). From the Regulation 16 Draft onwards it is the responsibility of Adur Council to complete the process of making the Neighbourhood Plan · The Regulation 16 Consultation · The appointment of an Independent Examiner · Arranging the Examination of the Plan · Organising the Referendum Click here to see a full overview of the Project Plan, including key milestones, outcomes and stakeholders >

8 Sept 2021, 8pm Chairman's house Agenda 1. Forthcoming Forum AGM 2. Attendance and Membership 3. Beach Box development 4. Any Other Business 1. Forthcoming Forum AGM The AGM will be held in the QE II room at the Shoreham Centre, on September 22. Doors open at 6pm. A location on Shoreham Beach was not possible due the the lack of funds held by the Forum. The council offered the use of the venue free of charge. The availability of the venue determined the date of the meeting. A quorum of ten forum members is required by the Forum Constitution. Email invitations have been sent to all SBNF members with email addresses (329 members & key stakeholders). 60% opened the email, and 8% took action. To ensure the maximum possible attendance the committee agreed to re-engage with as many members as possible. 2. Attendance and Membership SBRA had asked the Management Committee whether new members could join the Forum at the AGM and vote during the meeting. Also whether candidates for election to the Management Committee could be proposed or seconded by such new members. According to the Neighbourhood Planning Laws, new resident members cannot be approved until their addresses have been verified. However, in the interests of encouraging new membership and their participation the committee agreed that people completing a membership application form, which will be available at the AGM, will be eligible to fully participate as members. However, attendees are urged to RSVP before the meeting to speed up registration and help us to plan the layout for social distancing. Note: the committee later agreed to allow proxy voting. The form is available below: 3. Beach Box development JM reported that he was queried by a Forum member regarding the licensing application for the Beach Box development. The local resident enquired what role the Forum had played in its planning and licensing application. This was discussed by the Committee: The starting point in the Boxpark story was the Council’s long-established need for redevelopment of the toilet block site. In dealing with development proposals the Council used our draft planning brief, surveys and resident comments compiled by SBNF. The developers simply accessed this information on our website along with the draft Beach Green Master Plan for the holistic development of the site. In 2017, a resident briefly volunteered to be SBNF secretary and disclosed one of her clients was Boxpark. She enquired if SBNF would support their planning application. We declined to do so and she resigned. Nor did we approve anything to do with the operation of the site. Planning permission has since been given, which was granted without our support. Without a drinks license there would be no plan for re-development of the site. The licensing application is concerned with permitted hours. The developer (Roger Wade) has made significant concessions in his application, e.g. no off-sales. However, SBNF are not represented on the licencing committee - the committee witnessed a letter confirming that Cllr David Collins is not permitted to address the licensing application meeting. SBNF are constrained by the Local Plan and Planning laws and no residents have made use of the comments box (see attached) nor made any other formal contact with us via the website or our dedicated Facebook section regarding this issue since BeachBox was proposed. We have therefore made no formal letter of support or objection to the BoxPark application. The developers simply made use of our publicly available planning brief and integrated draft masterplan (attached) for the holistic development of the site. Redevelopment of the toilet block is part of the council’s Local Plan (“creating a network of community places and spaces, “employment, etc.”) and therefore needs to be part of the Neighbourhood Plan. 4. Any Other Business The date and time for the October Management Committee meeting will be decided after the AGM. Meeting closed at 2130. Attendees: Dave Collins (DC) Chairman Kevin Hall (KH) Vice Chairman Mike Gibson (MG) Planning Consultant Jonathan Marshall (JM) Treasurer Mike Whelan (MW) Secretary #minutes #management #ADC #funding

24 June 2021, 8pm Waterside Inn Agenda 1. Forthcoming JSC Meeting 2. Immediate Actions after Re-designation 3. SBNF AGM 1. Forthcoming JSC meeting DC presented the first in-person meeting of the SBNF officers in many months with copies of an email received from the Adur Planning Department. This confirmed that Forum Redesignation will be discussed at the next meeting of Adur & Worthing Joint Strategy Committee (JSC), on July 13 2021. DC proposed that the Forum submit a copy of the Neighbourhood Plan status report and programme to completion as presented by him in a meeting with Council Members in December 2020. This proposal was seconded by KH and unanimously approved by the attending forum officers. Action MW to update the status report and programme and email these documents to all relevant parties. 2. Immediate Actions if Re-designation Approved It was agreed that as soon as SBNF Redesignation has been approved by the JSC an urgent meeting with the Adur Planning Department will be sought to discuss funding of the Forum to deliver the proposed completion programme. Redesignation automatically releases additional Government Funding for the Neighbourhood Plan which in turn will enable the Forum to apply for additional funding from Locality. However these funds need to be applied for as soon as possible to allow the programme to proceed, particularly to fund further Have Your Say Days to re-engage the Community and Stakeholders, encourage discussion of the emerging Neighbourhood Plan and ensure the widest possible support. Action DC SBNF Working Groups will be reconvened to continue the work necessary to incorporate ADC Planners comments on the emerging Neighbourhood Plan and bring it to Draft Regulation 14 Status. The Management Committee will seek help from existing Working Group members and any Forum members or Beach Residents who may be interested in joining one or more Working Groups. Action DC, KH, JM, MW 3. SBNF AGM The Management Committee intends to hold an AGM as soon as practicable after the JSC approves Redesignation. Given the likely timing of Redesignation and the Management Committee’s desire to have the widest possible participation from the Community and Stakeholders, the AGM is likely to be held after the Summer Holiday period. Meeting closed at 2100. It was agreed that the July Management Committee meeting will be held as soon as possible after the JSC approves the Redesignation of SBNF. See events calendar Attendees: Dave Collins (DC) Chairman Kevin Hall (KH) Vice Chairman Mike Gibson (MG) Planning Consultant Jonathan Marshall (JM) Treasurer Mike Whelan (MW) Secretary #minutes #management #ADC #funding

15 March 2021, 6pm Online video conference Agenda 1. Chairman’s Report 2. Any Other Business 1. Chairman’s Report DC attended a meeting with members of the Adur Joint Strategy Committee to discuss the redesignation of the Forum. A decision on this has been deferred since it was discussed at the July 2020 meeting of the JSC. DC presented a summary of the current status of the plan and the steps remaining to complete it. It became apparent that the JSC had not been provided with sufficient information in advance of the July 2020 meeting regarding the significant progress made by the Forum towards completion of the emerging Neighbourhood Plan. Supporting documents provided by the Forum had also not been received. Thus an unduly negative impression was formed. All the facts are now in the possession of the JSC and it is hoped that when the matter is discussed at the April 2021 JSC meeting the outcome will be a decision to redesignate the Forum. The Forum plans to hold an AGM as soon as possible after redesignation is agreed by the JSC. Redesignation of the Forum will release some funding which will enable community engagement events such as Have Your Say Days. 2. Any Other Business MW has submitted a Forum news item for the Spring Edition of Beach News. This included our thanks to Tony Wallington for all his valuable service and contributions to the Management Committee and the Forum. Meeting closed at 1845. It was agreed that the next Management Committee meeting is dependant on a commitment from JSC towards re-designation. See events calendar Attendees: Dave Collins (DC) Chairman Kevin Hall (KH) Vice Chairman Mike Gibson (MG) Planning Consultant Jonathan Marshall (JM) Treasurer Mike Whelan (MW) Secretary #minutes #management #ADC #funding