9 June 2023 at 18.30 Remote, via Zoom Agenda: 1. Resignations of Dave and Brenda Collins 2. Have Your Say Day 3. Neighbourhood Plan Policy Review 4. Any Other Business Attendees: Kevin Hall (KH) Chair Mike Whelan (MW) Secretary Jonathan Marshall (JM) Treasurer Mike Gibson (MG) Planning Consultant Apologies for absence received from: David Johnson (DJ) 1. Resignations of Dave and Brenda Collins This extraordinary committee meeting was called following the unexpected resignations of Dave Collins (Vice Chair) and Brenda Collins. DC and BC were upset by the committee’s consideration of the Council’s offer to incorporate the draft NP into the Local Plan. MW wanted to inform all Forum members and include everyone in the decision, but the committee did not reach a consensus on this matter. KH met DC on Monday 5 June and urged DC and BC to remain on the committee at least until after the HYS Day had been held and Forum members’ feelings about this option had been heard. However, DC was insistent that the HYS Day question should be either to continue with the NP or not continue at all and that the Council proposal should not be mentioned in flyers and posters. Given the feelings expressed by other committee members, KH could not accept this pre-condition. DC and BC submitted their resignations the following day which KH accepted with regret. The Committee would like to thank Dave Collins for all the hard work he contributed in setting up and running the Regeneration Working Group and as Chair of the Management Committee. Also our thanks to Brenda Collins who brought great energy and fresh ideas as a Committee member. 2. Have Your Say Day JM said he supported the Forum exploring the Council’s offer to adopt NP policies where possible. He asked about the status of funds committed for the HYS Day. MW said funds intended for printing flyers, posters and NP policy material had not yet been spent. MW said the LPA cannot provide large format printing as they did at previous Have Your Say days, and there are less volunteers to support the event, and assess the resulting feedback. MW also pointed out that several members and key stakeholders wanted to have their say but could not attend the event on the 17th. He suggested an effective way to get the view of the whole beach with the limited resources available is through a printed leaflet delivered to every household, explaining the options, with a link to an online questionnaire. MW had previously circulated a draft for the committee to consider. The committee was concerned that it was too complex and would need further consideration. MG said he felt there was no point in holding the HYS Day on June 17th given the changed circumstances and the delay that had been caused by the questions DC and BC had raised about the wording of flyers and posters. He advised that the unspent funds should either be returned to Locality or retained for a postponed Have Your Say consultation. He also advised that there was no reason why the Forum could not continue to function. The Committee can seek to appoint other Forum members to replace DC and BC. It was decided that the HYS Day on June 17th should be postponed as it was now too late to publicise the event properly so attendance would likely be limited. Also it was felt the Forum should engage with the Planning Department to further assess what policies could be incorporated in the Local Plan and thus give Forum members a more informed choice. The Beach School headmaster has been very supportive so it was agreed the forum should inform him urgently that the HYS Day has been cancelled. As MW had been liaising with the headmaster over HYS Day planning he agreed to do this. MW had asked Joss Loader to reserve four pages in Beach News to report on the HYS Day. She needs to be informed that the extra space will not be needed due to the changed circumstances. Instead, the Committee will submit a news item summarising the changed circumstances and setting out the proposed way forward. This needs to be written and approved by June 18th. 3. Neighbourhood Plan Policy Review It was agreed that the Forum should engage with the Council regarding the offer to incorporate NP policies in the Adur Local Development Framework. Moira Hayes (MH) has recently provided MW with a matrix of how NP policies may fit with the emerging Local Plan. This raises a number of questions. MW has begun to draft a response but needs input from all Committee members to complete it. The Committee’s response to MH will be reviewed at the next scheduled meeting on June 22nd. The intention then is to submit the response and press for an urgent meeting with James Appleton and MH. 4. AOB None. Meeting closed at 20.00. The next committee meeting will be held on Thursday June 22nd at 19.00 at The Shoreham Centre. See events calendar

The Shoreham Centre, Pond Rd Minutes of SBNF Management Committee Meeting – April 2023 20 April 2023 at 19.00 The Shoreham Centre Agenda: 1. Approval of March meeting minutes 2. Have Your Say Day on June 17th 3. Any Other Business Attendees: Kevin Hall (KH) Chair Dave Collins (DC) Vice Chair Mike Whelan (MW) Secretary Mike Gibson (MG) Planning Consultant Apologies for absence received from Jonathan Marshall (JM) Treasurer David Johnson (DJ) Brenda Collins (BC) 1. Approval of March Meeting Minutes The draft minutes from the March committee meeting, having been reviewed by all committee members, were unanimously agreed to be an accurate account and approved for publication. Action MW 2. Have Your Say Day on June 17th MW stated that he had submitted the invoice for the costs of the event to JM. The HYS Day will be held in Shoreham Beach Primary School Hall on Saturday June 17th. The Forum would like to express its thanks to Darren Vallier, the head teacher of the school, for his support and cooperation in making the school facilities available. MW described his plans for the HYS day, which are based on previous such events. Info about the draft policies and aspirations will be on display, and there will be a discussion area with seating where forum members can meet with committee members, ask questions, and give their views on the draft NP. All attendees will be asked to register upon arrival. The theme is: Do you want it or not? The committee discussion concentrated on publicity for the HYS day. It was suggested that a four page folded leaflet would be distributed to residents inviting them to attend. MW will provide an initial design via email for committee members to review and comment on. The layout and content will be finalised at the next committee meeting. The aim is to have the leaflet printed and circulated by the first week in June. Forum members will also receive an email invitation. Councillors with an interest in Beach planning affairs and leaders of stakeholder organisations will also be invited to attend. The Forum’s social media accounts will also be used to publicise the event: Nextdoor, Facebook, YouTube, etc. An RSVP invite will be emailed to all members and stakeholders and it will be featured on the Events page. 3. AOB None. Meeting closed at 20.30. The next committee meeting will be held on Thursday May 25th at 19.00 at The Shoreham Centre. See events calendar

We hope that you will be able to attend our AGM and Q&A session at the Shoreham Centre on Thursday 19th Jan. Please RSVP here. New members are welcome and will be registered when you RSVP (subject to verifying that you are eligible. Full details here). Members are encouraged to view the latest Draft Plan and / or visit the website in advance of the AGM to get up to speed - and then if necessary - to email any outstanding questions before the AGM via the website contact form. This will ensure that your question goes directly to the most appropriate Working Group Leader. Help us Promote the Meeting: Share our Facebook Event Page Vote or Propose: We have a number of vacancies on our committee, including Community Engagement. If you are interested in standing, you simply need to get two fellow members to propose and second your nomination at the meeting. Please see the Constitution for an overview of roles and responsibilities and provide us with at least one week's notice if you wish to stand. We can help you to understand what the role entails and help you to find a potential proposer and seconder. A Neighbourhood Plan committee (steering group) will be required to continue oversight, monitoring and implementation of the Plan after it is approved. At the AGM you can vote to decide who is elected and have your say about any necessary amendments to the Constitution. If being on a committee does not suit you, click here to see simple ways you could help. You can see the evolution of the draft plan, including: status, previous iterations, evidence and feedback at https://www.shorehambeachforum.com/plan-latest. #management #AGM

Event Calendar News Featured Event Plan Status Open day consultation events, e.g. Have Your Say days, etc. will appear here. If you are able to help or provide a venue, please get in touch. No upcoming events at the moment

News Featured Event Plan Status Subscribe to this calendar . All future events will then be added to your own calendar (.ics compatible) Featured Events Open day consultation events, e.g. Have Your Say days, etc. will appear here. If you are able to help or provide a venue, please get in touch. Event Calendar RSVP Closed Neighbourhood Plan - Have Your Say Do you want better planning laws? More environmental protection? Better community facilities? Better use of carparks? Do you still support the neighbourhood plan? Or do you have a better idea? Come and have your say at Shoreham Beach Primary School. When 17 Jun 2023, 11:30 – 15:00 Where Shoreham Beach Primary School, Shingle Rd, Shoreham-by-Sea BN43 5RH, UK Details

The Neighbourhood Plan is a community-led framework for promoting and guiding the sustainable development of Shoreham Beach and Adur Rec. over the next 15 years. Spread the word News & Inspiration AGM & Plan Q&A - 19 Jan 2023 - New Members Welcome 17 Jan 2023 SBNF Winter 2022 Update for Beach News 20 Nov 2022 Seven simple ways to help us finish your Neighbourhood Plan 28 Sept 2021 AGM & Plan Q&A - 19 Jan 2023 - New Members Welcome 17 Jan 2023 1/5 Get involved Movement Facilities Built Environment Land & Water