Tuesday 28th April 2015 1. Review of Minutes of meeting from 31st March Minutes were agreed 2. Resignation of ViceChair It was confirmed that Joss Loader has resigned as Vice Chair. Thanks to Joss for her work as Vice Chair and she will continue to make a voluntary contribution to the Forum as well as conducting some paid community engagement work via her established PR company. This approach was at the request of the committee and has been declared to the council and Locality in the interests of transparency. Joss has made no charge for co-ordination of delivery of the survey or for writing the recent web/email updates and will continue to write this information, voluntarily. 3. Nomination of ViceChair John Haffenden has agreed to take over the role of Vice Chair having been nominated by Maggie, approved by Dawn and all present agreed. 4. Household Survey Update Joss has advised that 60 forms have been completed in total so far including paper and online. She wishes to thank everyone who assisted with delivery which will be completed by end of today. To confirm, at least 50 face to face interviews will take place to ensure a geographical cross-section is reached, along with hard to reach groups. 6. Funding Application We should be advised of funding approval by Friday 1st May. We’ve applied to Locality for £7K leaving a window of £1K for future requirements if needed. Dawn is currently undertaking the grant monitoring form which will be submitted by end April which confirms payments made via the Bridging Grant from Locality from January to March 31st 2015. 7. Project Plan Mike has provided an outline project plan which was distributed by Dawn. It has been agreed that we hold a ‘Have Your Say Day’ at the Beach School on 15th July. Discussion ensued about the content of that day. The survey results will have been analysed and will be available for public view and discussion. It was suggested that we may apply for ‘Technical Support’ to fund a workshop so that we obtain a clear vision for the next stage of the plan which is to draw up a draft policy. 8. Beach Green / Toilet as Asset of Community Value Adur DC will advise their decision about the application for ‘Asset of Community Value’ by end 26 May 2015 . 9. Working Groups Nothing to report at present. Mike G will be contacting all committee members who head a working group to discuss and liaise over the activity/meetings in advance of the next Have Your Say Day/July. To create/liaise specific targets and areas of focus. 10. Update on Characterisation Study and Progress This is currently being prepared. 11. Date of next Management Committee Meeting To be held on Tuesday 26th May at Church of Good Shepherd Hall from 7.15 – 8.15pm Image courtesy of http://www.schultzeworks.com/philcopc/ #management #minutes #funding #survey #planning #BeachGreen

SHAPING MARINE WARD FOR THE NEXT 20 YEARS [UPDATE: You can now download the full survey report here] This survey is being organised by Shoreham Beach Neighbourhood Forum as part of a community-driven initiative to give local people a powerful new voice in how our area will develop and change during the next 20 years. The Forum was established in July last year and is a "non-party political" group that comprises residents, businesses, community groups and stakeholders. Its objective is to prepare and implement a Neighbourhood Plan (NP) to help shape Shoreham Beach's future. If adopted by public referendum, the Shoreham Beach NP will: Set out a vision showcasing how local people would like Marine Ward to look in 20 years. Complement Government policies and Adur District Council's draft Local Plan and encourage first-class and sustainable development. Tackle a wide range of issues including housing, employment, heritage conservation, transport, protection of open spaces, recreation and leisure. Local people will decide its scope and remit. For more information please visit www.adur-worthing.gov.uk/planning-policy/national-regional-neighbourhood-planning/neighbourhood-planning To ensure the Plan is robust and representative, we are keen to obtain views from a cross-section of local residents, of all ages and from all walks of life and from the eastern and western areas of the Beach – plus the business community. The survey results will be analysed and will be fed back to residents via Beach News and Have Your Say events. The feedback will then help to form the 'evidence base' for the draft NP. Surveys can be completed anonymously. However, all named entries will be entered into a raffle and a £50 prize will be awarded. Please note there's no "right or wrong" answer. The suggestions do not indicate Forum policies – this survey is to help develop policies for public discussion. Your data will be used only in conjunction with this survey and will not be shared with third parties. For the purposes of this survey, Marine Ward includes all of Shoreham Beach plus Adur Recreation Ground. #survey #employment #heritage

Thursday, February 26 Harbour Club, Shoreham Beach Co-option of new member - Emma Whelan Funding - The bridging grant has been approved to provide funding until the end of March. A fresh application for funds will be submitted to Locality for the next financial year. ADC will consider assisting with funds for the Household Survey Project Update - Timings may change for the Local Plan so our timetable may also need to change. A Characterisation Study is urgently required – JW to gather costs for consultants to carry out this piece of work. Household Survey – A draft has been drawn up and detailed feedback was provided by the council; other management committee members have also submitted com- ments. The survey is now being reviewed and updated and will go out separately to Beach News in April. Residents and businesses will be able to fill out printed copies – or submit it online. Face-to-face surveys will also be held in a bid to engage hard-to-reach groups. Beach Green toilet block – The forum is considering whether to submit an expression of interest to the Council by the deadline of 31st March 2015 given status (and eligibility) as Neighbourhood Forum for a community right to buy/right to bid initiative Planning & Regeneration Working Group - JW to arrange a meeting to pull together the work that has been completed to date – this will help inform the Consultants who will be appointed to complete the Characterisation study. ​Minutes from January 21 – Approved. This is a summary of the draft minutes of the SBNF management committee – the full version will be approved at the March meeting (date tbc) Image courtesy of http://www.schultzeworks.com/philcopc/ #minutes #management #funding #survey #BeachGreen

Tuesday 23rd September 2014 Harbour Club Meeting Room 7.15pm 1. Minutes of previous meeting from 19th August 2014 were approved 2. Chair/Planning Adviser Report DCS/MG Progress Review A progress update was provided by MG. Phase 1 (to achieve designation of area and forum) should conclude mid October. MG to chase up the Grant. Terms of Reference and Clear Objectives to be provided by MG as there is some confusion around aims and objectives of the Working Groups. Additional Committee members JL is happy to continue as acting vice chair. JW is to resign as Secretary and take up post of Treasurer from JL. Sarah Howarth to join committee and stand as Secretary. Appointment of Membership Secretary /new members Lynton to to join committee and stand as Membership Secretary. Howard Carter to join the Committee 3.3 Additional members of Working Groups Members of the Working Groups need to be more representative of the Beach Demographics – perception that there is little interest from the West Beach, although the opportunity and pressures of development are not prevalent at the West End. The West Beach is also less densely populated than the East so membership from the East should naturally be higher . Liaison with LPA re evidence base The feeling is that council information should be accessed as required as there is too much to wade through en masse. It was agreed that an Urban Characterisation Report is required to understand the profile of the Beach today. This could be commissioned locally. Draft Project Plan to be prepared for October meeting Planning Adviser programme as outlined in grant application - work priorities and reporting MG gave summary. 4. Treasurer’s report Grant award – deliverables JL advised that the Grant had not been received at ADC as late as last week. MG to chase up. Budget and expenditure to date The bank account has been opened – JW will need to be added as a signatory. The marketing spend for community engagement to date (£382) has been funded by SBRA, who will need to be reimbursed. This covers web costs and design and print of collateral. Reports from Working Groups – progress to date and next steps Communication engagement strategy and programme JL The web pages are now operational and the leaflet has been delivered to every house on the beach. There have been a few responses and emails. A plan is needed for the November 15th event – MG suggested exhibition format with the opportunity for attendees to engage in more detailed discussions. It was suggested that a questionnaire could be circulated to gauge opinion. Residential development and regeneration DCS A first meeting has been held – report to be provided at October meeting 5.3 Local businesses and jobs MT MT has had some initial brief discussions and is collating data but feels that clear terms of reference are required. MG to action. 5.4 Community facilities MP Data being gathered 5.5 Sustainable green neighbourhood JT Jennie is unwell and could not attend the meeting however Jennie is keen to continue to play a part but will narrow her focus to environmental issues. 5.6 Conservation of natural and historic environment Cllr Liza McKinney Report to be provided at October meeting 5.7 Transport and movement Cllr Ben Stride Report to be provided at October meeting AOB An email has been received from John Haffenden who questioned the inclusion of the Adur Rec area. JL / DCS to meet with John. Date of next meeting 15th October 2014 – 7.15pm - 8.45pm Attendees: Joss Loader, Julia Watts, Mike Gibson, Ben Stride, Maurice Pitchford, Maggie Taylor, Howard Carter, Sarah Howarth, Linton Apologies: Dawn Clenton-Sparey, Jennie Tindall Image courtesy of http://www.schultzeworks.com/philcopc/ #minutes #management #funding

Wednesday 13th January 2016 7.15pm start - at The Harbour Club Apologies: Linton, Maurice & Jenny Present: Emma Whelan (Treasurer), Howard Carter, Joss Loader, Ben Stride, John Haffenden, Dawn Clenton-Sparey 1. Minutes of previous meeting (30th September 2015) – approved 2. SBRA & SBNF working relationship – John & Joss met to discuss the working relationship and agreed to ensure that each group is kept informed of activities and are invited to relevant meetings. Agreed for John to be the conduit for SBNF with SBRA and Joss the lead SBRA contract for SBNF. 3. AOAC (Adur Outdoor Activity Centre) update – West Sussex finding a new operator, in cooperation with Adur. Remit: needs to retain its core function but be more financially viable. Pre-qualification questions going to organisations that have expressed an interest. West Sussex and Adur jointly to make the decision. (John H, Mike Gibson, Ben Stride and Dawn CS met with ‘Releasing Potential’ organisation that has expressed an interest in running the AOAC on 12th January 2016. There are a couple of other organisations who have also expressed interest to the council/WSCC). 4. Funding - £1k received January 2016: £900 to Mike G and £100 to The Beach School for Room Hire (we have £50.00 in the account as goodwill gesture from HSBC. £15.00 for room Hire for SBNF Management Committee Meeting 13.01.16 Stage 1: Mike G & DCS contacted Locality for further funding. Proposal is to apply for the £6k Supplementary Grant to be used in two stages. First by the end of March 2016. Second by the end of March 2017. Expand on community engagement, website development, promotion material, room hire, meetings, refreshments and Mike Gibson collating information (analysis and presentation of October HYSD) and beginning to develop the policies/Mike Gibson’s planning consultancy costs. Stage 2 (to be spent by end March 2017) – to fund preparation of draft Neighbourhood Plan and final phase of community engagement. 5. AGM 6th February 10.00-11.00 Agenda - to include: Chairman’s report and Treasurer’s report; updated job descriptions for Committee Officers, Working Groups Conveners and Planning consultant; nominations for SBNF Management Committee officers 2016: Chairman, Vice-Chairman, Treasurer and Secretary/Membership Secretary; Volunteers to join Working Groups. 6. Have Your Say Day 6th February 11.00 – 3.30 Neighbourhood Plan as drop-in/informal workshop approach. Using the October exhibition panels. Promote with flyers, posters, emails, leaflet drop. Consider a brief presentation on scope and programming of the draft Neighbourhood Policies stage (MG to lead). Workshop members to lead round-table discussions of emerging neighbourhood policies using materials prepared in advance. 7. Governance 2016: Management Committee – aim is to define further the roles with a tiered system to be as effective and efficient as possible. Timeline work for the next few months to ensure we meet our June 2016 target. Proposed monthly SBNF Management Committee meetings: Wednesday 3rd February, 9th March, 11th May and 8th June at the Harbour Club. Viki Carter has kindly volunteered to be Secretary and will attend the next Management Committee meeting. Action Groups role: to ensure Management Committee decisions are acted on and to manage the planning consultant’s contribution. Membership: Chairman, Vice-Chairman and Treasurer. Meetings (held between MC meetings) to be arranged by Chairman and Vice-Chairman. Working Groups role: to develop Neighbourhood Plan policies with support from planning consultant. Membership: chaired by Convener (Committee member) plus Forum members. Meetings to be arranged by the Convener. Liaison with LPA role: to ensure emerging NP in conformity with ADC Local Plan. Scheduled meetings as needed. SBNF represented by the Chair, Vice-Chair and planning consultant. 8. Next SBNF Management Committee Meeting Wednesday 3rd February 7.15pm at the Harbour Club 9. AOB: Dawn CS spoke to Moria Hayes (LPA) re: timings of submitting the draft policies in June 2016 - Moira to check with James Appleton in relation to LPA and Local Plan timeline - to update us at the next meeting on 27th January with Moira Hayes, Cat Hutchinson, John Haffenden, Mike Gibson and Dawn Clenton-Sparey Kingswalk application has been withdrawn - as updated by Peter Barnett (LPA) Application to change the hairdressers to a ground floor flat (at entrance to Shoreham Beach) Discussed SBNF role re: individual applications and agree that our focus isn’t to have an opinion ‘on these kinds of applications’ but rather raise awareness of them as examples of why we are developing a plan and using them as community engagement opportunities - where relevant to create a draft response to underline our approach and further outline SBNF mission and aim #management #funding #AOAC #SBRA

A video by Latest TV about plans for a multimillion pound revamp of a stretch of Shoreham Harbour have been revealed. Click here for more info about Development & Regeneration on Shoreham Beach For more videos about Shoreham-by-sea, visit our Youtube Channel #video #employment #housing

19 August 2014 Joss Loader's House MG summarised progress so far. The application has been submitted to ADC and apart from the membership map the supporting documentation is in place. The application will show links to the SBRA website so we need to produce pages on the website. #ADC will put a notice in the Shoreham Herald. Consultation period is 6 weeks and will start in September. After this period the application goes to Pat Beresford as Cabinet Member for approval. In the meantime the grant from locality of £7,000 has been approved. The mechanics of payment is that it is paid to ADC and then back out to us. JL, MT and DCS have been to the bank to start to set up a bank account at HSBC. We need a vice chair and a membership secretary. JL is vice chair and Yvonne Campbell to be contacted by MT to see if she would be willing to be membership secretary. BS to finish the membership map. It won’t be finished immediately. He needs names and addresses from DCS but he has software to help him produce it. It is of concern that we don’t have as many members at the Western end of the Beach. David Johnson to be asked if he can recruit in that area. We discussed a leaflet drop explaining the progress so far and an outline of NDPs to the whole beach and giving contact details and website links to the consultation documents. This should be delivered in September and could probably be delivered by the usual Beach News deliverers. The cost of this could be initially funded by SBRA but repaid by the forum as soon as funds and the bank account are available. JL has written a draft Community Engagement proposal as a starting point. It was agreed that we should have two Community Engagement events in October, one in the school and one in the Church to attract more members from the Western end of the Beach. The proposed dates are- Community Engagement Events 23rd and 25th October Management meeting dates: 23rd September, 15th October, 13th November, 10th December. MG really would like all the working groups to be running simultaneously but most members felt that we didn’t have enough members to populate the groups so we agreed to start with Community Engagement but also the Development Group should start work so that some ideas could be shown for the first community engagement event. DCS is to head the Development Group with guidance from MG. MG handed all members a copy of ‘Neighbourhood Plans Roadmap Guide’ for everyone to read. AOB Individuals’ planning issues relating to current planning applications should be referred to BS and Liza McKinney, not to those members of the management committee of the forum. Present Mike Gibson, Joss Loader, Maggie Taylor, Ben Stride, Maurice Pitchford, Julia Watts Apologies Jennie Tindall, Dawn Clenton Sparey Image courtesy of http://www.schultzeworks.com/philcopc/ #minutes #management #funding

This is a great video guide to planning pedestrian-friendly neighbourhoods. It is one of a series of animated videos made in 2011 describing basic Urban Planning principles. If you'd like to influence walking, cycling & wellbeing on Shoreham Beach - fill in our questionnaire here: http://bit.ly/car-bike-walk

On behalf of the Neighbourhood Plan Forum, I am writing to say a belated thank you for your support and encouragement to those who attended our inaugural meeting on Tuesday 15th July and we were delighted by the great turnout. It shows how committed residents are to the future of Shoreham Beach and we look forward to working with you in future. As a result of the positive feedback from the meeting, we have now formally lodged the Neighbourhood Plan Application with Adur District Council, and submitted the constitution which was formally adopted at our meeting on July 15th. We have already had positive feedback from the council and it is our intention to press ahead with drawing up a plan. As we explained at the meeting, this is a fairly lengthy and detailed process that will culminate in a public referendum, hopefully next year. In the meantime, we are planning a full public consultation exercise to make sure that residents are kept up to speed and are able to make informed decisions in advance of the referendum. Much of the work needed to prepare the Shoreham Beach Neighbourhood Plan will be done through topic working groups. The first meeting of the Forum Management Committee after last month’s inaugural forum meeting, identified provisional topics and leaders for several working groups. These topics will be developed and the responsibilities of the working groups will be finalised as more Forum members get involved and start work. We would very much like to hear from you if you would like to contribute to one or more of the Working Groups. If you want more information, or want to contact any of the group leaders, please write to us at shorehambeachforum@gmail.com The groups include: Residential development and regeneration. Members will analyse development trends that are affecting the Beach. This will include identifying the cumulative impact to date of the re-development of single properties for two or more dwelling units. In consultation with the Local Planning Authority, the group will work to develop the Shoreham Beach Urban Design Guide, to set standards for all types of development in the area, including the small-scale redevelopment of Bungalows. Dawn Clenton-Sparey Community facilities. Looking at pre-school and school provision, health facilities, provision for children’s play, youth facilities and provision for the elderly. The starting point will be a survey of existing provision, resulting in a report that identifies any gaps or areas for improvement. Maurice Pitchford Conservation of the natural and historic environment. The Council sees the impending Ferry Road improvement/landscaping/car parking projects as encouraging more people to visit the area (see Beach News page 9).Unfortunately, this scheme is now delayed until Spring 2015. Recognising this, the Neighbourhood Plan will develop proposals for the area (hopefully working in partnership with organisations who maintain the Nature Reserve and the Fort) to establish a balance between conservation and development. Cllr Liza McKinney Local businesses and jobs. The group will aim to contact those who work in the area, either in industrial/commercial premises, the shops or, increasingly as in self- employment from home. The first task of this group will be to make contact with employers to establish their views about the future of the area and whether the Neighbourhood Plan could help to sustain their businesses. Maggie Taylor Transport and movement. The issue of movement for residents and visitors, both on and off the Beach, will be an important component of the Neighbourhood Plan. This includes provision for pedestrians, cyclists, private cars and public transport. This group’s work will start by identifying residents’ concerns, including car parking, traffic speeds, frequency and public transport costs and safety for pedestrians and cyclists. Cllr Ben Stride Sustainable green neighbourhood. Can Shoreham Beach reduce its carbon footprint by reducing its energy consumption through improved building insulation and by generating some of its own renewable energy (solar panels), together with improved waste management (reducing, recycling and re-using) and reduced water consumption? These are some of the measures, which aim to protect the environment and reduce household bills, will top the agenda. Jennie Tindall Community Engagement Strategy and Programme. The production of a Neighbourhood Plan has to involve residents from all parts of the Beach and all groups living and working here. This group is developing a strategy to make sure this happens. Our programme will include recruiting members across the area, organizing three open Forum “Have Your Say” events at different venues, and workshops led by the Topic Working Groups. Joss Loader All work will be supported by the Shoreham Beach Neighbourhood Forum Planning Adviser, Professor Mike Gibson MSc BA DipTp MRTPI. In the meantime, please bear with us during this quieter holiday period. A lot of preparation work is going on behind the scenes and we look forward to your continued support from September onwards. If in the meantime, you have any queries, please don't hesitate to contact me via the forum email address above. Finally, I ask that if you have received this correspondence by hand delivery, then please let us know your email address by return if you have one, as we can then update you more quickly. Kind regards, Maggie Taylor On behalf of Shoreham Beach Neighbourhood Plan Management Committee #planning #bungalows #management #heritage

25th May 2016 Minutes from the April meeting were approved. Draft Characterisation Study - Generally positive feedback from the draft Characterisation Study was recorded. The Committee agreed the study formed a vital part of the overall evidence base and gave context to the plan. The committee identified a few additional sections and agreed that the study would be updated and re-circulated as an amended draft. Household Survey - Joss reported that circa 300 surveys had been completed and submitted. Joss has met with the representatives from the Houseboat Community to understand more about their thoughts and views locally – plus other hard to reach groups, including young people. The data now needs to be analysed, independently. Beach Green public loos - Nomination of Asset of Community Value - Dawn reported that she had an email from James Appleton from Adur Council late that afternoon (26.05.15) saying they were ‘not inclined to approve Beach Green as an Asset of Community Value.’ The Committee discussed Mr Appleton’s communication and the overall objective of the original submission. It was agreed that the forum may seek a meeting with the Council to review and liaise over their response further. Joss said that the two district councillors – as elected members for the ward – needed to be consulted and involved. Working Groups – update and next steps - Dawn reported that the planning consultant has met with some group leaders and is due to meet the rest. Funding – The latest tranche of Locality funding is awaited. The development of a separate website for Shoreham Beach Neighbourhood Forum was discussed and agreed. Two quotes for developing a website had been submitted. No further action will be taken until funding has been received. Have Your Say Day event - 15th July 5:00 – 8:00pm at Shoreham Beach Primary School. Action: Dawn, Joss, Howard and Mike to meet on Monday 1st June to discuss the overall look and proposed content for this event. Next meeting: 24th June 2015, venue to be confirmed. #minutes #BeachGreen #management

ANNUAL UPDATE: SBNF Management Committee (as of Sept 2014) Chairman - Dawn Clenton-Sparey Treasurer - Julia Watts Group Leader Transport & Movement Working Group - Ben Stride Group Leader Community Facilities Working Group - Maurice Pitchford Group Leader Community Engagement: Joss Loader Maggie Taylor, Howard Carter, Sarah Howarth, Linton Planning consultant (Ex-officio) - Mike Gibson The Management Committee is responsible for the key activities including: ensuring implementation of the Communications and Community Engagement strategy; co-ordinating the activities of the Working Groups; drafting, agreeing and promoting the implementation of the Plan; conforming to requirements; working in partnership with relevant stakeholders - in particular with the Shoreham Beach Residents Association and Adur District Council. See the Constitution for full details. Visit our members page or contact us if you would like to get involved. #management

This amazing video was produced by the Environment Agency. It is an example of a scheme that has the potential to transform our area. The Environment Agency is working with Coast to Capital Local Enterprise Partnership (LEP), Adur District Council and West Sussex County Council to reduce the risk of flooding to Shoreham-by-Sea and Lancing. Construction of the extensive improvements to the flood defences will begin in spring 2016. These works are subject to approval of both funding and planning permission. More info at https://www.gov.uk/government/publications/shoreham-adur-tidal-walls-scheme/shoreham-adur-tidal-walls-scheme #river